Batch processes in UniFi source, dispatch, notify, load and match transactions. If you have any questions about batch processes, contact Finance Client Support Services.

Processes that run after 5pm may not always complete as scheduled. If that happens, we'll prioritise completing those processes on the next business day.

Process name Frequency Conditions
Requisition sourcing to purchase order Monday to Friday, hourly between 8am and 7pm at 5 minutes past the hour. Requisition status must be approved and budget checked. Requisition budget check is run as a batch process before requisition sourcing.
Purchase order dispatch
  • External: Monday to Friday, hourly between 8am and 7pm at 15 minutes past the hour.
  • Internal stores: Monday to Friday at 12.15pm and 6.15pm.
Purchase order status must be approved and budget checked. Purchase order budget check is run as a batch process before purchase order dispatch.
Billing dispatch Monday to Friday at 10am, 12pm, 4pm and 6pm. Bill status must be ready.
Journal-related
  • Spreadsheet or online: All journals need to be loaded and approved by 7pm to make the overnight load into the UQ Reportal.
  • Workbooks (budget): Must be uploaded by 11pm to make the overnight load into the UQ Reportal.
Journals must be approved.
Matching Monday to Friday at 10am and 8pm. No conditions.
Matching notification Monday to Friday between 10.30am and 11am. Voucher must have a match exception.

See the Current staff website for information about UniFi access, training and support, and workflows.