Physical asset information can be updated directly in UniFi using the Define asset operational information training.

These fields are classified as physical information:

  • Tag Number
  • Serial ID
  • Description
  • Model
  • Manufacturer Name
  • Location
  • Area ID (room number)
  • Custodian EmplID
  • Custodian Name
  • Comments.

Acquisition details such as business unit, purchase order number and receipt number cannot be updated.

If an asset has been receipted but the invoice has not yet been processed, the physical asset information can be updated by editing or updating the receipt.

Contact Assets (Corporate Finance) if you have questions about making changes to the UniFi asset register.

Bulk changes

To change the physical asset information for more than 10 assets:

  1. Use the bulk asset change template (XLS, 11KB). Instructions for completing the bulk asset change template are included in the bulk asset change cover sheet (DOC, 57KB).
  2. Submit Excel bulk asset change template and PDF bulk asset change cover sheet to Assets (Corporate Finance).

This feature will only save time if it is filled in correctly; if there are any errors, it will be sent back for correction.